AccountsReceivable.ai
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By system & fit

Accounts receivable software for QuickBooks that gets your invoices paid

QuickBooks is great at recording invoices and basic at collecting them. Its built-in reminders are a simple toggle, not a strategy, so the chasing, the calls and the cash application still fall to you.

AccountsReceivable.ai is accounts receivable software for QuickBooks that picks up exactly where QuickBooks stops. It syncs your invoices two ways, chases every overdue one across email, SMS and live AI phone calls, applies incoming payments back into QuickBooks, and predicts when each customer will pay. Your books stay in QuickBooks, and the collecting finally happens on its own.

Works inside QuickBooks, Xero & NetSuite Flat monthly fee · no cut of collections

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared

Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with AR for QuickBooks

Two-way QuickBooks sync

Invoices and payments stay in sync both directions, so your QuickBooks ledger remains the single source of truth.

Beyond the built-in reminder

Where QuickBooks sends a basic reminder, the agent runs a full sequence across email, SMS and phone until the invoice is paid.

Cash back into QuickBooks

Applied payments flow back into QuickBooks automatically, so reconciliation is continuous instead of a monthly chore.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Connects to QuickBooks Online with a two-way sync
  • Chases overdue invoices across email, SMS and phone
  • Applies incoming payments back into QuickBooks
  • Predicts pay dates and tracks DSO from your QuickBooks data
  • No change to how you invoice in QuickBooks
ON EVERY INVOICE In order
  1. 01 Sync Reads the open invoice, its terms and the billing contact from your ledger.
  2. 02 Chase Escalates from email to SMS to a live AI call as the invoice ages.
  3. 03 Track Logs replies, disputes and promise-to-pay dates against the invoice.
  4. 04 Apply Matches the incoming payment, reconciles the ledger and closes the invoice.
Nothing sent without your approved tone

How it compares

QuickBooks AR out of the box vs with an AR agent on top

QuickBooks Online invoices well. This is what happens after the invoice is sent, with and without an agent.

Capability QuickBooks alone QuickBooks plus a reminder app QuickBooks plus AccountsReceivable.ai
System of record for the ledger Yes Yes Yes, QuickBooks stays the source of truth
Invoice creation and delivery Native Native, the app reads them Native, the agent reads them
Automatic payment reminders Basic, up to three scheduled emails Yes, more flexible sequences Yes, cadence per customer segment
SMS and live phone escalation No Rarely Yes, including live AI calls
Promise-to-pay tracking No Sometimes Yes, and followed up when it slips
Cash application Manual matching, bank-feed rules Not usually included Automated, short-pays flagged
Predicted pay date per invoice No No Yes
Headcount to run collections Whoever has time that week A smaller share of a person None for the routine path
Implementation Already in place Hours to days Days, no QuickBooks migration

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about AR for QuickBooks

Last updated August 2026

Yes. You keep invoicing in QuickBooks exactly as you do now. AccountsReceivable.ai works on top of it, handling the chasing, cash application and forecasting, and writing payments back so your QuickBooks ledger stays current.
QuickBooks reminders are a single automated email. The agent runs a full, escalating sequence across email, SMS and live AI calls, applies the cash, reconciles and predicts pay dates, which is the difference between a nudge and an actual collections desk.
Read every accounts receivable question

Explore more

More ways finance teams collect with AccountsReceivable.ai

Outsourced accounts receivable

The done-for-you alternative to an AR clerk or an agency.

Learn more

AR software for small business

Enterprise-grade AR for a team that does not have an AR team.

Learn more

AR automation for Xero

Xero keeps the books, the agent collects the cash.

Learn more
See every AR use case See AR pricing Back to the AI AR agent

Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

See pricing

Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections