By system & fit

Accounts receivable software for staffing agencies that closes the payroll cash gap

Staffing is the industry that has to pay before it gets paid. Payroll runs weekly, sometimes daily for light-industrial crews, while the client invoice sits on net 30, net 60, or the net 75 that large VMS and MSP programs impose. Every hour worked is cash out the door that will not come back for two months, so an agency lives or dies on how fast and how reliably it collects. One slow enterprise client can stall the payroll for everyone else.

AccountsReceivable.ai is accounts receivable software built for that gap. It connects to the accounting or back-office system you already run, chases every open client invoice across email, SMS and live AI phone calls, matches incoming payments to the right client and week, reconciles, and predicts when each account will actually pay so you can fund payroll without guessing. Steady automated collection shrinks the cash gap that most agencies plug with factoring. Flat monthly fee, no percentage of what it collects.

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Works with QuickBooks, Xero & NetSuite.

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email

2 SMS

3 Call

4 Promise

Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared

Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with AR for staffing

Built for the pay-before-you-collect gap

Staffing funds payroll every week and waits net 30 to net 75 for the client to pay, so the whole business runs on the speed of collections. The agent chases every open invoice the day it ages, turning collection from a task someone gets to into a process that runs on its own, which is what keeps the cash gap from widening.

Handles slow VMS and MSP terms

Large staffing clients route payment through vendor management systems and managed service programs with long terms and rigid invoice-approval steps. The agent keeps following each invoice through those cycles, escalating from email to SMS to a live AI call, so a req that cleared timesheet approval but stalled in AP gets worked instead of aging quietly.

Predicts the cash behind payroll

When you are funding payroll on Friday against invoices that pay in 45 days, a wrong guess is a real problem. The agent predicts a pay date for every open client invoice from how that account actually pays, so you can see which money lands when and fund the week without white-knuckling it.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

Connects to QuickBooks, NetSuite or your back-office ledger and syncs open invoices
Chases every client invoice across email, SMS and live AI phone calls
Works long net 30 to net 75 VMS and MSP terms without dropping follow-up
Applies incoming client payments to the right account and reconciles the ledger
Predicts a pay date per client so you can fund weekly payroll with confidence
Flat monthly fee, no per-seat pricing and no cut of what it collects

AR AGING Collecting

INV-2047 Acme Co $4,820 Paid

INV-1990 Birchwood $9,400 Paid

INV-2120 Evergreen $1,540 12d

DSO 54 → 39 $36,080 collected this week

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about AR for staffing

Staffing agencies pay their workers weekly but collect from clients on net 30 to net 75 terms, so they fund payroll out of pocket for weeks before the matching invoice is paid. That structural cash gap means collection speed directly controls how much the agency can grow, and a single slow client can put the whole payroll at risk. Consistent, automated follow-up on every invoice is what keeps the gap manageable.

Small and mid-size clients often pay on net 30, but larger accounts routed through vendor management systems or managed service providers commonly impose net 45, net 60 or even net 75, with strict timesheet and invoice-approval steps before the clock starts. Longer terms make disciplined chasing more important, not less, because there is more time for an invoice to stall unnoticed.

AccountsReceivable.ai connects to the accounting ledger where your invoices live, such as QuickBooks or NetSuite, and works from the open invoices there. If your front and back office run in a staffing platform like Bullhorn that feeds those invoices into your accounting system, the agent chases and applies cash against them. It does not run payroll, timesheets or job orders itself; it collects on what has been invoiced.

Often, yes. Many staffing agencies factor invoices precisely because collection is slow and payroll cannot wait, then give up a percentage of every invoice for that speed. Collecting faster and predicting pay dates shrinks the gap factoring exists to fill, so some agencies factor less or stop entirely. AccountsReceivable.ai is not a factor and does not advance funds; it gets the money you are owed in sooner on a flat fee instead of a cut.

Read every accounts receivable question

Explore more

More ways finance teams collect with AccountsReceivable.ai

See every AR use case See AR pricing Back to the AI AR agent

Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

See pricing

Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections