AccountsReceivable.ai
How it works
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By system & fit

Accounts receivable software for wholesale distribution that chases net terms and deductions to cash

Wholesale distribution runs a receivables book that is wide, thin and full of friction. You carry hundreds or thousands of open invoices across many accounts, margins are tight, and nearly every customer expects net 30, net 60 or net 90 terms. On top of that, retailers and buyers deduct: a quantity difference, a pricing error, a PO mismatch or a damaged-shipment claim turns into a chargeback that chips away at margin one short-pay at a time. Distributors commonly run days sales outstanding around 30 to 45 days, and because you often pay suppliers for large orders before customers pay you, every slow account squeezes working capital directly.

AccountsReceivable.ai is accounts receivable software built for that volume and friction. It connects to the ledger you already run, NetSuite, Sage or QuickBooks, and chases every open invoice the way a full AR desk would, at a scale a person cannot keep up with. It escalates from email to SMS to a live AI phone call, flags deductions and short-pays at cash application so chargebacks get worked instead of absorbed, matches payments to the right invoice and reconciles, and predicts when each account will pay. Flat monthly fee, no percentage of what it collects.

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared

Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with AR for distribution

Keeps up with high invoice volume

Distributors run a long, wide receivables ledger: many accounts, many invoices, thin margins per order. A person can only chase the loudest few, so the rest age. The agent works every open invoice in parallel across email, SMS and live AI calls, so the whole book gets followed up consistently instead of only the accounts that happen to get noticed.

Works deductions and chargebacks

Quantity differences, price discrepancies, PO mismatches and damaged-shipment claims show up as short-pays that quietly erode margin. The agent catches every deduction at cash application and keeps chasing the withheld balance, so a chargeback becomes something you resolve or recover rather than absorb as a cost of doing business.

Protects working capital

When you pay suppliers for large orders before your customers pay you, a slow receivable is a direct hit to liquidity. The agent shortens the gap by collecting faster and predicts a pay date for every open invoice, so you can see which cash lands when and fund the next purchase without leaning as hard on a line of credit.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Connects to NetSuite, Sage or QuickBooks and syncs a high volume of open invoices two ways
  • Chases every net-30, net-60 and net-90 invoice across email, SMS and live AI phone calls
  • Flags retailer deductions and chargebacks at cash application and works the balance
  • Applies incoming payments to the right invoice and reconciles the ledger
  • Predicts a pay date per account so you can plan supplier payments and cash
  • Flat monthly fee, no per-seat pricing and no cut of what it collects
AR AGING Collecting
INV-2047 Acme Co $4,820
INV-1990 Birchwood $9,400
INV-2120 Evergreen $1,540 12d
DSO 54 → 39 $36,080 collected this week

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about AR for distribution

Distributors carry a high volume of invoices across many accounts on thin margins, extend net 30 to net 90 terms, and face frequent deductions and chargebacks from quantity, pricing and PO disputes. Because they often pay suppliers before customers pay them, slow collections hit working capital directly. The scale of the ledger is what makes manual follow-up fall behind, and automated chasing on every invoice is what keeps it current.
When a customer pays short because of a quantity difference, price discrepancy or damaged shipment, the agent flags the deduction at cash application rather than letting it vanish in a large open-invoice count. It keeps following the withheld amount and routes it for review or a credit, so chargebacks get worked and either recovered or resolved instead of silently reducing margin.
No, and it is worth being clear. AccountsReceivable.ai is not a CPG chargeback-portal, trade-promotion or deduction-backup document system. What it does is collect: it catches short-pays and deductions at cash application, chases the open balance across email, SMS and live AI calls, applies payments and predicts pay dates. Your ERP or deductions specialist still owns the backup documentation and dispute resolution itself.
Yes. It connects to NetSuite, Sage or QuickBooks with a two-way sync and works from the open invoices your distribution system already generates, so the books stay put. Many distributors run NetSuite or Sage for inventory and order management and add the agent purely to handle collections, cash application and pay-date forecasting across a large receivables book.
Read every accounts receivable question

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Sits on top of QuickBooks and does the chasing it does not.

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See every AR use case See AR pricing Back to the AI AR agent

Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

See pricing

Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections