AccountsReceivable.ai
How it works
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Cash & reminders

Automated payment reminders that get invoices paid without the nagging

A good payment reminder is gentle, well-timed and consistent. The trouble is that sending them by hand is none of those things. Reminders go out late, or not at all, and the polite first nudge never gets the firmer follow-up it needs.

AccountsReceivable.ai sends automated payment reminders that actually land. It nudges before the due date, follows up the day it passes, and keeps following up across email, SMS and a live AI call, all in your voice and on your schedule. Customers get a clear, courteous reminder with an easy way to pay, and you get the invoices cleared without spending your week chasing them.

Works inside QuickBooks, Xero & NetSuite Flat monthly fee · no cut of collections

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared

Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with payment reminders

Before and after due

A friendly pre-due reminder and timely post-due follow-ups mean customers are nudged at the moments most likely to get the invoice paid.

Every channel

Reminders go by email, SMS and a live AI call as needed, so a missed email is not the end of the follow-up.

Easy to pay

Each reminder carries a clear payment link, removing the friction that quietly delays invoices for weeks.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Sends pre-due and post-due reminders automatically
  • Follows up across email, SMS and AI phone calls
  • Keeps every reminder on-brand and courteous
  • Includes a one-tap payment option in every message
  • Stops reminders the moment the invoice is paid
ON EVERY INVOICE In order
  1. 01 Sync Reads the open invoice, its terms and the billing contact from your ledger.
  2. 02 Chase Escalates from email to SMS to a live AI call as the invoice ages.
  3. 03 Track Logs replies, disputes and promise-to-pay dates against the invoice.
  4. 04 Apply Matches the incoming payment, reconciles the ledger and closes the invoice.
Nothing sent without your approved tone

How it compares

A reminder schedule that works, and what sends each step

Most accounting systems cover the first two rows. The rows below them are where invoices actually get stuck.

Stage Typical channel QuickBooks or Xero built in AccountsReceivable.ai
3 to 7 days before due Email Yes, if configured Yes
On the due date Email Yes, if configured Yes
7 days overdue Email plus SMS Email only Email and SMS
30 days overdue SMS plus phone call No Live AI phone call
60 days overdue Call plus firm notice No Escalated call and notice
Promise-to-pay follow-up Call or email No Tracked and chased
Stops the moment cash lands n/a Only if marked paid Yes, on cash application

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about payment reminders

Last updated August 2026

No, because they are well-timed and polite. The agent spaces reminders sensibly, keeps the tone friendly and on-brand, and stops immediately once an invoice is paid, so customers get a helpful nudge rather than a barrage.
Yes. The same sequence escalates to SMS and a live AI phone call when an invoice keeps aging, so the follow-up is not limited to an email that may never be opened.
Read every accounts receivable question

Explore more

More ways finance teams collect with AccountsReceivable.ai

Accounts receivable software

The head-term product: chase, collect and reconcile in one agent.

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Accounts receivable automation software

Automate AR end to end, not just the first reminder email.

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Collections automation software

The collections desk on autopilot, across every channel.

Learn more
See every AR use case See AR pricing Back to the AI AR agent

Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

See pricing

Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections