AccountsReceivable.ai
How it works
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Pricing Blog

By system & fit

Accounts receivable software for law firms that automates law firm accounts receivable management and legal collections

Law firms have a collections problem that has nothing to do with the quality of the work. The person best placed to chase an unpaid bill is the partner who has to keep working with that client tomorrow, so the invoice ages instead. Clio's 2025 Legal Trends Report puts the median collection lockup at 32 days and the average collection rate at 93 percent, so on a firm billing $4 million a year that is roughly $280,000 in earned fees written off.

AccountsReceivable.ai connects to QuickBooks or Xero, reads every open matter invoice, and chases each one on a schedule no busy billing coordinator can keep by hand, flat monthly fee, no cut of what it collects.

Works inside QuickBooks, Xero & NetSuite Flat monthly fee · no cut of collections

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared

Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with AR for law firms

Takes the awkward call off the partner

The single biggest reason legal invoices age is that chasing them falls to the attorney who owns the client relationship, and that call keeps getting postponed. The agent runs the entire follow-up sequence on its own, from the first reminder through a live AI phone call, so the money conversation happens on schedule and separately from the partner who still has to argue the case next week.

Works line-item disputes on hourly bills

Hourly billing invites clients to pay most of an invoice and question a handful of time entries. Those partial payments quietly become write-downs. The agent catches the short-pay at cash application, keeps the disputed balance open and chased, and routes it for review, so a challenged entry gets resolved on purpose instead of disappearing into the realization gap.

Cuts collection lockup, not just the aging report

Collection lockup is the stretch between sending the bill and banking the money, and it is the half of law firm lockup that follow-up actually moves. By chasing every invoice from the day it goes past due rather than the day someone notices, the agent pulls cash forward across the whole ledger and gives you a predicted pay date per client to plan draws and payroll against.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Connects to QuickBooks or Xero and syncs every open client invoice two ways
  • Chases unpaid legal bills across email, SMS and live AI phone calls on an escalating cadence
  • Flags partial payments and disputed time entries at cash application and keeps the balance chased
  • Applies incoming client payments to the right matter invoice and reconciles the ledger
  • Predicts a pay date per client so you can plan partner draws and payroll against real cash
  • Flat monthly fee, no per-seat pricing and no cut of what it collects
ON EVERY INVOICE In order
  1. 01 Sync Reads the open invoice, its terms and the billing contact from your ledger.
  2. 02 Chase Escalates from email to SMS to a live AI call as the invoice ages.
  3. 03 Track Logs replies, disputes and promise-to-pay dates against the invoice.
  4. 04 Apply Matches the incoming payment, reconciles the ledger and closes the invoice.
Nothing sent without your approved tone

How it compares

How law firms collect today vs an AR agent

Where each approach stops. Most firms run the first column and call it a collections process.

Capability Partner chases it Billing coordinator AccountsReceivable.ai
Every invoice followed up on time No, only the large ones When workload allows Yes, all of them
Escalates email to SMS to phone Rarely Email, sometimes a call Automated, incl. live AI calls
Partner has to raise money with a client Yes Sometimes No
Disputed time entries tracked to resolution Ad hoc Manual Flagged and chased
Payments applied to the right matter Manual Manual Automated
Predicted pay date per client No No Yes
Cost model Billable hours lost Salary Flat fee, no cut of collections

Swipe the table sideways to see every column

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about AR for law firms

Last updated July 2026

Because collecting falls to the attorney who owns the client relationship, and chasing money strains that relationship, so the follow-up gets postponed. Hourly bills also invite clients to dispute individual time entries and pay the rest. Clio reports a median collection lockup of 32 days and an average collection rate of 93 percent, so most firms carry a month of unpaid billed work and write off part of it.
Collection lockup is the number of days of annual revenue tied up in invoices that have been sent but not paid. It is one half of total lockup, the other being realization lockup, which measures work done but not yet billed. Clio puts the 2025 median collection lockup at 32 days. Consistent follow-up on every open invoice is the lever that moves it, because most of the delay is invoices nobody chased.
No. It does not generate bills, track time, or touch trust and IOLTA accounts, and it is not a practice management system. It sits on top of the accounting ledger your firm already keeps in QuickBooks or Xero, works from the invoices you already issue, and handles what happens after the bill goes out: chasing it, applying the payment, and reconciling.
The sequence starts soft and stays professional, and it comes from the firm rather than from the partner personally, which is what makes it repeatable. A reminder goes out when the invoice hits its due date, follow-ups escalate on a set schedule, and only aged invoices reach a phone call. You set which clients are handled with extra care, and anything disputed routes to a person before it escalates further.
The agent catches it at cash application. When a client pays most of an invoice and withholds an amount, that short-pay is flagged rather than absorbed, the disputed balance stays open and tracked, and it is routed for a human decision. The write-down still happens only if you decide it should, instead of by default because nobody followed up on the difference.
Yes, with a two-way sync to either one. It reads your open client invoices and writes payments and status back, so the books stay reconciled and nothing about how your firm bills has to change. Firms that produce invoices in a practice management system and push them into QuickBooks or Xero simply add the agent on top of that ledger.
Read every accounts receivable question

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Go deeper

Related pages for law firms and professional services

When a client will not pay an invoice

The escalation ladder, from reminder to formal demand, and when to stop.

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When to send an invoice to collections

The point at which chasing internally stops being worth the time.

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Accounts receivable software

The head-term overview of what AR software does across every industry.

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Automated payment reminders

Reminders that stay professional, which matters more in a client relationship.

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Collections automation software

Running the whole follow-up sequence without a partner having to make the call.

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AR automation pricing

A flat monthly fee rather than a contingency cut of what is recovered.

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Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

See pricing

Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections