AccountsReceivable.ai
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Pricing Blog

By system & fit

Accounts receivable software for agencies that chases every retainer and project invoice to cash

Agencies live on other people's payment cycles. You bill a monthly retainer plus project invoices and media pass-throughs on net 30, then wait while the client's procurement and accounts payable teams take 45, 60, sometimes 90 days to actually cut the check, even as you have already paid the freelancers and media invoices that made the work happen. Add scope-creep change orders and a lean finance function that is usually one person juggling billing between client work, and the aging report quietly becomes the biggest threat to an otherwise healthy agency.

AccountsReceivable.ai connects to QuickBooks or Xero and chases every open agency invoice at a cadence a busy account or finance lead cannot keep by hand, escalating from email to SMS to a live AI phone call. You collect on your own terms instead of financing your clients' slow AP. Flat monthly fee, no percentage of what it collects.

Works inside QuickBooks, Xero & NetSuite Flat monthly fee · no cut of collections

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared

Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with AR for agencies

Chases retainers and project invoices alike

A retainer that renews every month and a one-off project invoice age differently, and both slip. The agent works every open invoice on its own schedule across email, SMS and live AI calls, so the recurring retainer and the big project milestone both get followed up instead of only whichever one someone remembered.

Works change orders and disputed scope

Scope creep shows up in AR as a client who pays the base fee but withholds the change order, or questions a media pass-through. The agent flags those short-pays at cash application and keeps chasing the disputed balance, so the extra work you already delivered gets collected instead of written off to keep the client happy.

Stops you financing client AP

You pay freelancers, contractors and media before the client pays you, so every slow invoice is money you are floating. By collecting faster on your own terms, the agent narrows that gap and keeps you off the line of credit you would otherwise draw to cover payroll and vendor bills between client payments.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Connects to QuickBooks or Xero and syncs every open agency invoice two ways
  • Chases retainers, project invoices and media pass-throughs across email, SMS and live AI phone calls
  • Flags disputed change orders and short-pays at cash application and works the balance
  • Matches incoming client payments to the right invoice and reconciles the ledger
  • Predicts a pay date per client so you can plan freelancer and media spend against real cash
  • Flat monthly fee, no per-seat pricing and no cut of what it collects
ON EVERY INVOICE In order
  1. 01 Sync Reads the open invoice, its terms and the billing contact from your ledger.
  2. 02 Chase Escalates from email to SMS to a live AI call as the invoice ages.
  3. 03 Track Logs replies, disputes and promise-to-pay dates against the invoice.
  4. 04 Apply Matches the incoming payment, reconciles the ledger and closes the invoice.
Nothing sent without your approved tone

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about AR for agencies

Agencies bill retainers and project work on net 30 but get paid by client procurement and AP teams that routinely stretch to 45, 60 or 90 days, while the agency has already paid freelancers, contractors and media up front. That timing gap, plus disputed change orders and a finance function that is often one person, lets invoices age faster than a small team can chase them. Consistent, automated follow-up on every invoice is what closes the gap.
Yes. The agent treats every open invoice on its own timeline, whether it is a recurring monthly retainer, a project milestone, or a media pass-through billed once. Each one gets its own escalating follow-up across email, SMS and live AI calls, and payments are applied back to the right invoice, so nothing slips just because your billing mixes recurring and one-time work.
When a client pays the base fee but withholds a change order or questions a media charge, the agent flags the short-pay at cash application instead of letting it disappear, and keeps chasing the disputed balance while routing it for review. Final approval of a disputed amount stays with your account lead, so you collect the extra work you delivered without straining the relationship.
Yes. It connects to QuickBooks or Xero with a two-way sync and works from the invoices your accounting system already produces, so nothing about how you bill changes and the books stay reconciled. Most agencies keep invoicing exactly as they do now and simply add the agent to run collections, cash application and pay-date prediction on top.
Read every accounts receivable question

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Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

See pricing

Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections