What is accounts receivable automation? Your questions, answered

Accounts receivable automation is software that runs the receivables job for you instead of just recording it. AccountsReceivable.ai connects to your accounting system, then sends and chases every invoice across email, SMS and live AI phone calls, applies incoming payments to the right invoices, reconciles your ledger, and predicts when each customer will pay. The result is that you get paid faster and your DSO drops without your team living in manual follow-up.

Yes. The agent works the full sequence the way a strong AR clerk would. It sends payment reminders by email and SMS, places live AI phone calls and handles the conversation, logs each promise-to-pay and follows up on it. It also does the back-office side: it matches incoming wires and ACH batches to the right invoices (cash application) and reconciles your ledger so the books stay clean. The calls and the cash application are part of one automated workflow, not separate manual steps you still have to run. See collections automation.

Dunning is the structured series of reminders and follow-ups that nudge a customer to pay an overdue invoice. The agent runs an escalating sequence on every invoice: a friendly reminder before the due date, a prompt the day it is due, then progressively firmer follow-ups across email, SMS and live AI phone calls as the invoice ages past 30, 60 and 90 days. Every step is on-brand and you can tune the cadence and the tone. See dunning management.

Cash application is the work of matching money that lands in your bank to the specific invoices it pays, then marking those invoices paid. The agent reads incoming wires, ACH batches and checks, matches each payment to the right invoice or invoices even when a customer pays several at once or short-pays, and reconciles your ledger. Most teams see well over 95 percent of payments auto-applied, so reconciliation stops being a weekly chore. See cash application.

Yes, with a two-way sync and no rip and replace. The agent connects to QuickBooks, Xero or NetSuite in a few clicks, reads your open invoices and aging report, and writes payments and statuses back so your books stay the single source of truth. You keep invoicing exactly where you do today and the agent works on top of it to chase, apply cash, reconcile and forecast.

No. AccountsReceivable.ai runs on top of the accounting system you already use rather than replacing it. There is no migration and no rip and replace. You connect QuickBooks, Xero or NetSuite, the agent syncs your invoices and aging, and everything stays in sync both ways while it works your receivables.

No. You set the tone, and the agent stays polite, professional and on-brand, escalating gracefully only as an invoice ages. It follows up in your voice, not a collections agency script, and you can review and approve how it communicates. The goal is to get you paid while protecting the customer relationship, not to strain it.

Yes. We use bank-grade encryption in transit and at rest, SOC 2-style controls, and least-privilege access, so the agent reads only what it needs to collect and nothing more. Your connections are scoped and revocable, and your data stays yours. Security and access are reviewed with you on larger plans.

You pay a flat monthly fee, and we never take a percentage of what we collect. A collections agency typically takes 10 to 30 percent of every dollar it recovers, and a part-time AR clerk costs far more than the agent once you add salary, benefits and the hours of follow-up. AccountsReceivable.ai is a predictable flat fee that replaces that work, so every dollar collected stays with you. See pricing.

Tools like Chaser and Upflow are good at sending reminders, but they stop at the reminder and leave the calling, the cash application and the reconciliation to you. Heavy suites like Versapay and HighRadius can do more, but they are six-figure, IT-led implementations built for the enterprise. AccountsReceivable.ai is a true done-for-you agent that does the whole receivables job end to end, chasing, calling, applying cash and forecasting, for a flat fee that fits SMB and mid-market finance teams. Chaser alternative Versapay alternative HighRadius alternative

Chasing starts on day one, the moment your books are connected and the agent reads your aging report. Most teams see DSO fall over the first 30 to 60 days as overdue invoices that used to drift get worked the instant they age and incoming cash is applied right away. A common pattern is a drop of around a third, for example from 52 days to 34, though your results depend on your invoice volume and customer mix.

Choose Get started and confirm your work email, then connect QuickBooks, Xero or NetSuite. The agent syncs your open invoices and aging report and begins chasing right away, applying cash and reconciling as payments land. There is no rip and replace and no long setup, you are live in minutes on top of the system you already use.