AccountsReceivable.ai
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By system & fit

Accounts receivable software for QuickBooks Desktop: automated invoice reminders, payment reminders and collections for Desktop and Enterprise

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Almost every accounts receivable platform sold in the United States connects to QuickBooks Online and stops there. If your books live in QuickBooks Desktop or QuickBooks Enterprise, the shortlist is much shorter than the category makes it look: Invoiced, Centime, Chargezoom and Gaviti publish QuickBooks Desktop support, while Quadient AR by YayPay, Chaser and Tesorio publish QuickBooks Online pages only, and Versapay, Billtrust and HighRadius name no QuickBooks connector of either edition. That one fact settles most Desktop shortlists before anyone gets to a feature grid.

AccountsReceivable.ai works from the Desktop side of that split. Run the A/R Aging Detail or Open Invoices report in QuickBooks Desktop, export it to Excel or CSV, and upload it. You see the aging, the customers about to go late, and the exact reminder each one would receive, before you connect anything. From there the agent works every open invoice on a schedule you set: an email a few days before the due date, a text when it goes past due, a firmer text around day 15, then a live AI phone call as it keeps aging. Replies come back as promises to pay, resends or disputes, each with its own next step, and incoming cash is applied across the invoices it covers.

QuickBooks Desktop gives you the Reminders list, emailed statements and an invoice reminder you send by hand. There is no escalating sequence, no text message channel, no calling, and nothing that reads the answer saying the invoice went to a closed AP inbox. On a 400-line aging that is a full day of somebody's week, every week, and the oldest balances are exactly the ones that get skipped. Intuit stopped selling new Pro Plus, Premier Plus and Mac Plus subscriptions to US customers after September 30, 2024, and says Enterprise is the only Desktop product it still sells to new customers, which is why so many Desktop finance teams are pricing a collections layer right now instead of a migration.

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Works inside QuickBooks, Xero & NetSuite Flat monthly fee · no cut of collections

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared
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Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with AR software for QuickBooks Desktop

Starts from the aging you already run

Export A/R Aging Detail or Open Invoices from QuickBooks Desktop to Excel or CSV and upload it. The aging, the risk list and the first drafted reminders appear in a couple of minutes. No web connector to install, no company file to move, and nothing to decide before you can see what the follow-up would actually say.

The escalation Desktop does not have

QuickBooks Desktop reminds you. It does not remind your customer twice, then text them, then call. The agent runs a real sequence per customer segment: a pre-due email, an SMS at past due with the invoice number, amount and a payment link, a firmer SMS around day 15, then a live AI phone call. Four late invoices for one customer roll into one message.

Replies, promises and cash, tracked against the aging

A reply of "paying Friday" becomes a promise to pay with its own follow-up date. "Never received it" triggers a resend with the PDF attached. A short pay routes to the account owner. When an ACH or check batch lands, it is split across the invoices it covers so the aging and the chasing agree instead of drifting apart.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Works from a QuickBooks Desktop or Enterprise aging export, no company file migration
  • Escalating sequence: email, then SMS, then a firmer SMS, then a live AI phone call
  • Reminders stop the moment the invoice is settled, so nobody is chased twice
  • Replies logged as promises to pay, resends or disputes, each with a scheduled next step
  • Mixed ACH and check batches split across the invoices they cover
  • Flat monthly fee with no percentage of what gets collected
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ON EVERY INVOICE In order
  1. 01 Sync Reads the open invoice, its terms and the billing contact from your ledger.
  2. 02 Chase Escalates from email to SMS to a live AI call as the invoice ages.
  3. 03 Track Logs replies, disputes and promise-to-pay dates against the invoice.
  4. 04 Apply Matches the incoming payment, reconciles the ledger and closes the invoice.
Nothing sent without your approved tone

How it compares

AR automation tools that connect to QuickBooks Desktop, compared

Which vendors publish QuickBooks Desktop support rather than QuickBooks Online only, the channels each one chases on, and what each says about price. Checked against vendor pages in September 2026.

Option QuickBooks Desktop support Follow-up channels Published price
QuickBooks Desktop, native Built in: Reminders list, Collections Center, emailed statements, finance charges Email and print only; you trigger each chase Included in your Desktop subscription
Invoiced by Flywire Published: states both QuickBooks Online and Desktop, data pulled hourly Email chasing, customer portal, payment plans; no SMS, no calls Not published
Centime Published: states it syncs with Desktop as well as Online Automated reminders and escalations, branded payment portal Not published; AR priced by invoice volume, not headcount
Chargezoom Published: connects through the QuickBooks Web Connector, default ten-minute sync Email and text payment links; dunning management from the Plus tier 95 USD a month from 150,000 USD annual processing; 995 from 5 million
Gaviti Published: carries a QuickBooks Desktop page under its ERP integrations Email cadences and a portal; no SMS, no outbound calls Not published
Quadient AR by YayPay Not published: its QuickBooks integration page is QuickBooks Online Email and portal; no outbound calls Not published; asks for about 10M USD in revenue
Chaser Not published: its QuickBooks integration page is QuickBooks Online Email, SMS, human-placed calls 259, 779 and 1,169 USD a month for US buyers
Tesorio Not published: its help center article covers QuickBooks Online Email only; no SMS, no calls Not published; Vendr median 17,644 USD a year
Versapay, Billtrust, HighRadius No published QuickBooks connector of either edition Portal, delivery and enterprise cash application Not published
AccountsReceivable.ai Works from a Desktop or Enterprise aging export, no migration Email, SMS and live AI phone calls 299 USD a month (Starter), 799 (Growth, adds AI calls)

Swipe the table sideways to see every column

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about AR software for QuickBooks Desktop

Not as an automated sequence. QuickBooks Desktop can email invoices and statements on a schedule and it keeps a Reminders list for you, the user, but the overdue follow-up to the customer is something a person triggers. There is no escalation, no second or third chase, and no text or phone channel. Automating it means adding a tool on top.
Four vendors publish QuickBooks Desktop support on their own pages: Invoiced by Flywire, Centime, Chargezoom and Gaviti. Chargezoom connects through the QuickBooks Web Connector. Quadient AR by YayPay, Chaser and Tesorio publish QuickBooks Online integration pages only, and Versapay, Billtrust and HighRadius name no QuickBooks connector at all. Always confirm the edition before a demo.
Partly. Desktop automates invoice creation, recurring invoices, scheduled statements, finance charges and the Collections Center worklist. It does not run an escalating reminder sequence, send SMS, place calls, read customer replies or track promises to pay. Most Desktop teams keep QuickBooks as the ledger and add an AR platform for everything after the invoice goes out.
Usually through the QuickBooks Web Connector, a small Intuit utility that runs on the machine holding the company file and exchanges data on a timer. Chargezoom documents a default ten-minute sync interval, with a first sync that finishes in about ten minutes for most files and up to an hour on very large ones. The alternative is a scheduled report export.
No. QuickBooks Desktop reminders go out by email or print. A text tied to a specific invoice balance has to come from a connected tool that knows what is still open and owns the messaging, including opt-out handling. AccountsReceivable.ai sends SMS on every plan, and Chaser and Kolleno carry SMS allowances on theirs.
Intuit stopped selling new QuickBooks Desktop Pro Plus, Premier Plus, Mac Plus and Enhanced Payroll subscriptions to US customers after September 30, 2024. Its own announcement says existing Desktop Plus subscribers can keep renewing, and that Enterprise is not affected and can still be purchased. So Desktop is not switched off, but new seats are effectively Enterprise only.
No, and the migration is usually the more expensive project. A Desktop company file with years of history, custom reports, inventory and payroll does not move cleanly, and collections is the part you can fix on its own. Fixing the chasing first buys you cash now and leaves the ledger decision for whenever it actually makes sense.
Yes. Enterprise is the Desktop product Intuit still sells to new customers, and it produces the same A/R Aging Detail and Open Invoices reports, usually with more customers and more open lines per customer. That is where an automated sequence pays for itself fastest, because the aging is too long for anyone to work by hand each week.
Most of the shortlist will not say. Invoiced, Centime and Gaviti publish no price. Chargezoom is the exception, with a published card of 95 USD a month from 150,000 USD in annual processing and 995 USD a month from 5 million. AccountsReceivable.ai is 299 USD a month on Starter, and 799 on Growth, which adds live AI phone collections.
Yes. Every queued message is checked against the current balance before it goes out, and a settled invoice closes its sequence. If the payment arrives as part of a mixed batch, it is applied across the invoices it covers first, so the customer who paid on Monday does not get a Tuesday collection call about it.
It groups overdue and almost overdue customers into two tabs, shows the contact and the balance, and lets you send a batch email to the ones you tick. It is a worklist, not an automation. Nothing escalates, nothing follows up on its own, and nothing records what the customer said back to you.
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Related pages for QuickBooks finance teams

Accounts receivable software for QuickBooks

The two-way sync version for teams already on QuickBooks Online.

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Chargezoom pricing

The only QuickBooks Desktop AR tool with a published rate card, and why the aggregator figure is wrong.

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Automated payment reminders

How the email, SMS and phone sequence is built and when each stage fires.

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Cash application software

How a mixed ACH or check batch gets split across the invoices it covers.

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AR software for small business

What changes when one person owns invoicing, chasing and the bank rec.

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Invoiced by Flywire competitors

The other vendor publishing both QuickBooks editions, compared with its rivals.

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Gaviti competitors

What Gaviti publishes about integrations and price, and who it loses to.

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Accounts receivable software integrations

Every vendor's published connectors, QuickBooks to SAP, in one table.

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Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

Get started See pricing

Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections