AccountsReceivable.ai
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By system & fit

QuickBooks invoice reminders by SMS and email, QuickBooks Online invoice reminders and automatic QuickBooks payment reminders that stop when the invoice is paid

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QuickBooks invoice reminders are email only and capped at three per invoice in QuickBooks Online. You turn them on under Account and settings, Sales, Reminders, set each one to go out a number of days before or after the due date (up to 90 days either way), edit the wording, and QuickBooks sends them for every unpaid invoice you have already emailed from QuickBooks. The same three-step schedule applies to every customer. On Advanced you can build workflows instead, and the Payments AI in Essentials, Plus and Advanced drafts reminders for you to review. None of it sends a text, places a call or reads what the customer writes back.

QuickBooks Desktop works differently but ends in the same place. Payment Reminders, under the Customers menu, groups customers by criteria you pick (balance, type, location) and tells you when reminder emails and statements are ready, then you review and approve them before they go out. That is fine at thirty open invoices. At three or four hundred, the approval queue becomes the job, and an invoice printed and mailed from Desktop never gets an email reminder at all.

AccountsReceivable.ai picks up after the third email. It syncs open invoices, customers and payments from QuickBooks Online two ways (QuickBooks Desktop teams start from an aged receivables export), then runs an escalating sequence on each overdue invoice: an email before the due date, a text the day after it goes late, a firmer text around day 15, then a live AI phone call on anything that keeps aging. It checks QuickBooks before every send, rolls several late invoices for the same customer into one message with one payment link, logs every reply as a promise to pay, a resend or a dispute, and writes applied payments back to QuickBooks. You can drop an A/R aging export from QuickBooks into the tool on this page and see the reminder plan for your real ledger before you connect anything. Plans start at $299 a month, flat, with SMS included and no percentage of what you collect.

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Works inside QuickBooks, Xero & NetSuite Flat monthly fee · no cut of collections

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared
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Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with QuickBooks invoice reminders

A sequence per customer, not three emails for everyone

QuickBooks Online runs one reminder schedule for the whole company. The agent lets a reliable account get a single courtesy note while a chronic late payer gets the full sequence: email, text, firmer text, call. You set the steps and the thresholds once; the agent picks the right track from each customer's payment history and invoice size, and keeps going after step three.

Texts that check QuickBooks before they send

A reminder only helps if the invoice is still open. The agent reads QuickBooks right before every email, text and call, so a customer who paid by ACH this morning does not get a text this afternoon. Three late invoices for the same customer go out as one text with one payment link, and anything you mark disputed is held back until it is resolved.

Replies read, payments written back

QuickBooks cannot read what a customer writes back to a reminder. The agent can. "Paying Friday" becomes a promise to pay with its own follow-up date. "Never got it" triggers a resend with the PDF attached. A short pay routes to the account owner with the invoice open. When the money lands, the agent applies it across the invoices it covers and records it in QuickBooks.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Two-way sync with QuickBooks Online invoices, customers and payments, or start from an A/R aging export
  • Escalating sequence: email, then SMS, then a firmer SMS, then a live AI phone call
  • Every reminder checked against QuickBooks first and cancelled if the invoice is paid
  • Reminders for invoices you printed or mailed, not only the ones emailed from QuickBooks
  • STOP honored instantly, daytime sending in the customer's time zone, opt-outs recorded
  • Flat monthly plans from $299, SMS included, no percentage of collections
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ON EVERY INVOICE In order
  1. 01 Sync Reads the open invoice, its terms and the billing contact from your ledger.
  2. 02 Chase Escalates from email to SMS to a live AI call as the invoice ages.
  3. 03 Track Logs replies, disputes and promise-to-pay dates against the invoice.
  4. 04 Apply Matches the incoming payment, reconciles the ledger and closes the invoice.
Nothing sent without your approved tone

How it compares

QuickBooks invoice reminders vs a reminder app vs an AR agent

Three ways a QuickBooks business chases a late invoice. Only one of them texts, calls and reads the reply.

Capability QuickBooks reminders (native) SMS reminder app AccountsReceivable.ai
Number of reminders Three per invoice in QuickBooks Online, then it stops Usually unlimited steps As many steps as the invoice needs
Channels Email only Email and SMS Email, SMS and live AI phone calls
Which invoices Only invoices emailed from QuickBooks Open invoices it syncs Every open invoice, printed or emailed
Schedule One schedule for the whole company Often per customer group Per customer, by payment history and invoice size
QuickBooks Desktop Reminders need your review and approval Rarely supported Start from an A/R aging export
Reads and acts on the reply No Rarely Promise to pay, resend or dispute, each with a next step
Consolidates several late invoices into one message No Sometimes Yes, one message and one payment link
Price Included in your QuickBooks plan From about 69 dollars a month, often plus per-text fees From $299 a month, flat, SMS included

Swipe the table sideways to see every column

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about QuickBooks invoice reminders

Yes, by email. In QuickBooks Online you turn on automatic invoice reminders under Account and settings, Sales, Reminders, and set up to three reminders, each a number of days before or after the due date, up to 90 days either way. They go only to unpaid invoices you already emailed from QuickBooks. QuickBooks does not text, call or follow up after the third reminder.
Three automatic reminders per invoice. Reminder 1 is on when you enable the feature, and you can switch on a second and third. Each fires a set number of days before or after the due date, within a 90-day window. After that you can still click Send reminder on a single invoice by hand, but nothing else goes out automatically unless you are on Advanced and build a custom workflow.
No. QuickBooks Online reminders are email only, and there is no setting that adds an SMS step. You can copy an invoice link and paste it into a text by hand, one invoice at a time. Automated text reminders about QuickBooks invoices come from a connected accounts receivable app that reads your open invoices and owns the messaging, including consent and STOP handling.
Usually because the invoice was never emailed from QuickBooks. Automatic reminders only go to invoices sent by email from QuickBooks, so printed, mailed or downloaded invoices get nothing. The other common causes are a missing customer email address, reminders switched off in Sales settings, or a due date outside the window you set. Check those before assuming the feature is broken.
Not fully. QuickBooks Desktop Payment Reminders, under the Customers menu, lets you build customer groups by criteria and set reminder emails and statements by due date. QuickBooks then tells you when reminders are ready and you review and approve them before they send. It is email only, and it is available in Pro Plus, Premier Plus, Accountant and Enterprise.
It drafts them. Intuit describes Payments AI as analyzing customer payment behavior and drafting proactive invoice reminders, and it is listed for QuickBooks Essentials, Plus, Advanced and Intuit Enterprise Suite. It suggests late fees and recurring payments too. It does not text customers, call them or handle their replies, so the follow-up after an ignored email is still yours.
Not with the built-in reminders. QuickBooks Online has one company-wide set of up to three reminders. QuickBooks Online Advanced workflows can branch on conditions such as amount or customer, which gets you partway. For a key account that should get one polite note while a slow payer gets a text and a call, you need a tool that runs sequences per customer.
Nothing. After the third scheduled email, QuickBooks Online stops. It does not create a task, change channel, escalate to a manager or flag the customer, and the invoice sits in your A/R aging report until someone notices it. This is the gap most growing QuickBooks businesses hit first: reminders work for customers who forgot and do nothing for the ones choosing not to pay.
Connect an accounts receivable app that syncs with QuickBooks Online and includes SMS, then add a text step after the first email reminder. The app reads open invoices from QuickBooks, sends the text from a registered US business number, and cancels it if the invoice gets paid. You can keep the QuickBooks email reminders on for early courtesy notes or hand the whole sequence over.
Several accounts receivable apps do. Paidnice connects to QuickBooks Online, with plans from 69 dollars a month plus about 10 cents per US text. Chaser connects to QuickBooks Online and starts at 259 dollars a month. Single-purpose texting add-ons also exist. AccountsReceivable.ai starts at 299 dollars a month with email and SMS included, and adds live AI calls on the 799 dollar Growth plan.
Yes. In the US the Telephone Consumer Protection Act covers automated texts to mobile numbers, and a business contact's cell phone is still a cell phone. Get consent to account texts, keep a record of it, send only in daytime hours in the customer's time zone, and stop the moment someone replies STOP. Carriers also filter unregistered business texting, so send from a 10DLC-registered number.
The QuickBooks email reminders are included in your QuickBooks plan. Adding text and follow-up means an app: Paidnice lists 69 dollars a month for 150 invoices plus per-text charges, with Pro tiers from 99 to 799 dollars by invoice volume, and Chaser starts at 259. AccountsReceivable.ai starts at $299 a month, flat, with email and SMS included; live AI calls start on Growth at $799.
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Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

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Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections