Xero invoice reminders by SMS and email: automated Xero payment reminders and overdue invoice reminders that stop when Xero shows paid

Xero invoice reminders are email only and capped at five. You switch them on in invoice settings, pick how many days before or after the due date each one goes out, edit the wording, and Xero sends them on one schedule for the whole organization. An invoice gets reminders once it has been sent, the contact has an email address, and the balance is over your minimum amount. You can turn reminders off for a contact or for a single invoice. That is the whole feature, and for a business with twenty customers who mostly pay on time it is enough.

It stops being enough at a few hundred open invoices. Every customer gets the same schedule, whether they are a reliable account that forgot or a slow payer who is 45 days out. Reminders land in an accounts payable inbox next to forty other vendors. There is no text message, no phone call, and nothing reads the reply, so a customer who writes back "paying Friday" or "we never received this" waits for someone in your office to notice. After the fifth email, Xero does nothing at all.

AccountsReceivable.ai picks up where the fifth email ends. It syncs open invoices, contacts and payments from Xero two ways, then runs an escalating sequence on each overdue invoice: an email before the due date, a text the day after it goes late, a firmer text around day 15, then a live AI phone call on anything that keeps aging. It checks Xero before every send, rolls several late invoices for the same customer into one message with one payment link, logs every reply as a promise to pay, a resend or a dispute, and writes applied payments back to Xero. You can drop an aged receivables export from Xero into the tool on this page and see the reminder plan for your real ledger before you connect anything. Plans start at $299 a month, flat, with SMS included and no percentage of what you collect.