Paidnice Pricing: What Paidnice Costs for Xero and QuickBooks Payment Reminders

Paidnice publishes its full rate card in US dollars. Essentials costs 69 USD a month for up to 150 invoices, 600 emails and 2 team members. Pro starts at 99 USD a month for 300 invoices and steps up by invoice volume to 799 USD a month for 4,000 invoices, with unlimited users. Custom plans start at 999 USD a month and are the only tier that connects to NetSuite, Dynamics or Sage. SMS reminders cost extra, about 10 cents per text in the US. Plans are billed monthly with no contract, and the free trial is 20 actions rather than a set number of days.

That makes Paidnice one of the few accounts receivable tools you can price without a sales call, and for a small Xero or QuickBooks Online business it is often the cheapest serious option on the shortlist. The catch is that the headline price is only part of the bill. Invoice volume, text messages and extra entities all move the number, and the ERP line in the rate card decides whether you are shopping at 69 dollars or at 999. This article works through each of those, with the math on real invoice counts.

Figures taken directly from paidnice.com/pricing and from Paidnice's Capterra profile. Both can change at any time, so confirm before you budget.

How much does Paidnice cost?

Here is the card as published for US customers. Paidnice bills at fixed local prices in several currencies, so the USD column is what an American business is charged, not a conversion.

Two things about this table matter more than the prices. First, the unit is invoices monitored per month, not users. A five-person finance team pays the same as a one-person team on Pro, which is the opposite of per-seat tools like Kolleno or BILL. Second, the email allowance is capped per tier. Essentials gives you 600 emails for 150 invoices, which is four emails per invoice. That is plenty for customers who pay after the first nudge and tight for a ledger full of slow payers.

What each Paidnice plan includes

The feature split is short and easy to read, which is a point in Paidnice's favor.

The row that surprises people is the custom email domain. On Essentials your reminders go out without your own sending domain. For a small business with friendly customers that rarely matters. For a company whose invoices land in a corporate accounts payable inbox, a reminder that arrives from your own domain is more likely to be opened and less likely to be filtered, which is a reason many buyers end up on Pro even when their invoice count fits Essentials.

What SMS reminders cost on top

Texts are included as a feature on every tier but are charged per message: about 10 cents per SMS in the US, with different local rates elsewhere. That is cheap per text and adds up predictably. A business that texts 200 customers a month once each pays roughly 20 dollars. One that runs a three-text sequence on 500 overdue invoices pays about 150 dollars a month in messages, which on the 179 dollar Pro tier nearly doubles the bill.

Paidnice's free trial is counted the same way. You get your first 20 actions free, with no time limit and no card, and an action is anything the tool does for you: an email, a text, a late fee added or an escalation created. Twenty actions is enough to watch a reminder sequence run on a handful of real invoices. It is not enough to measure whether your DSO moves, so plan on a paid month or two before you judge it on results.

What Paidnice costs at real invoice volumes

Here is the published math on four typical US ledgers, assuming each overdue invoice gets two texts in its sequence and that roughly a third of monitored invoices go overdue.

Two more line items can change these numbers. Additional entities cost 29 USD per entity per month, so a group with four companies on separate Xero files adds about 87 USD for the three beyond the first. And anyone on NetSuite, Dynamics 365 or Sage starts at 999 USD a month regardless of invoice count, because those connectors exist only on Custom. A Sage Intacct company with 300 invoices a month is not a 99 dollar customer; it is a 999 dollar one.

Is Paidnice worth it?

For the business it was built for, yes, and the reviews say the same. Paidnice holds about 4.9 out of 5 on Capterra, from only 14 reviews, so treat it as a strong early signal rather than settled evidence. Reviewers mostly praise the same things: late fees and follow-up that used to be manual now run on their own, the interface is straightforward, and support is responsive during setup. One reviewer puts the saving at five hours a week. The complaints are small and practical: setup takes time to learn, and one reviewer wanted a way to remove late fees in bulk.

What Paidnice does not do is as important as what it does. It sends emails and texts, adds late fees and interest, offers payment plans, and when a sequence runs out it creates an escalation for your team to follow up by hand. It does not place phone calls, and its pricing page says nothing about reading and acting on what customers reply. So the collections work that needs a human, the call to the controller who has stopped answering emails or the dispute buried in a reply, stays with you.

Payments also only stop the reminders once they are recorded in your ledger. On Xero that means the bank line has to be reconciled, and if a bank feed breaks you can convert the PDF bank statement to an OFX file and import it, so paid customers stop getting chased while the feed is fixed.

Paidnice vs other accounts receivable tools with published prices

Most of this category publishes nothing. Paidnice is one of a handful that does, which makes a straight comparison possible.

Read honestly, Paidnice is cheaper than we are below about 1,000 invoices a month, and it has features we do not lead with, such as automatic late fees, prompt payment discounts and quote reminders. Where the two diverge is what happens after the reminders. Our plans include texts without a per-message charge, read replies and log them as a promise to pay, a resend request or a dispute, apply incoming cash back to the ledger, and on Growth add a live AI phone call on invoices that keep aging. If your problem is that customers forget, Paidnice is a sensible buy. If your problem is customers who read the reminder and still do not pay, compare it with automated Xero invoice reminders that escalate to calls before you decide.

Who Paidnice is right for

Paidnice fits a small or mid-sized business on Xero or QuickBooks Online with a few hundred invoices a month, customers who mostly pay once reminded, and a strong interest in charging late fees consistently. The published price, the monthly billing and the invoice-based pricing make it easy to try and easy to leave.

It fits less well if you run NetSuite, Dynamics or Sage, because the 999 dollar Custom floor changes the comparison entirely, or if a large share of your overdue balance sits with a few slow B2B accounts that need a phone call. For QuickBooks teams weighing the same decision, our guide to accounts receivable software for QuickBooks covers which vendors connect to which edition, and Chaser pricing breaks down the other Xero-first tool with a US rate card.

Frequently asked questions about Paidnice pricing

How much does Paidnice cost per month?

Essentials is 69 USD a month for up to 150 invoices. Pro runs from 99 USD a month for 300 invoices to 799 USD a month for 4,000 invoices, in six steps. Custom starts at 999 USD a month for larger volumes or NetSuite, Dynamics and Sage. SMS messages are charged on top at about 10 cents each in the US.

Does Paidnice have a free trial?

Yes, but it is counted in actions, not days. Your first 20 actions are free with no time limit and no credit card, where an action is an email sent, a text sent, a late fee added or an escalation created. That is enough to see a sequence run on real invoices, not enough to measure a change in DSO.

Is Paidnice priced per user?

No. Paidnice prices by invoices monitored per month. Essentials includes 2 team members, and every Pro tier includes unlimited users. That makes it cheaper than per-seat tools for teams where several people touch collections.

Does Paidnice work with NetSuite or Sage?

Only on Custom plans, which start at 999 USD a month. Xero, QuickBooks Online and Stripe are available on every tier. NetSuite, Dynamics and Sage connections are listed as custom ERP integrations, so a business on those systems should expect to price from the Custom floor.

Does Paidnice make collection calls?

No. Paidnice sends email and SMS reminders, adds late fees and can offer payment plans. When a sequence ends, it creates an escalation so a person on your team can follow up manually. If you want calls placed for you, you need a tool that includes a phone channel.

Is Paidnice cheaper than Chaser?

At the entry level, yes. Paidnice starts at 69 USD a month, while Chaser's cheapest US plan is 259 USD a month and is banded by company revenue rather than invoice count. Above a few thousand invoices, compare the specific tiers, and add Paidnice's per-text charges if you plan to text heavily.