AccountsReceivable.ai
How it works
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By system & fit

AR automation for Epicor with email, SMS and AI phone follow-up on every overdue invoice

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Epicor distributors and manufacturers tend to have the same receivables problem: a solid ledger and an aging report, and a collections team that works it from the top of the list when it has time. Epicor Kinetic, Prophet 21 and Eclipse record what is owed and who owes it. Deciding which of 600 overdue invoices gets a text today, escalating past three ignored emails, and reading the reply that says the invoice went to the wrong AP inbox is a separate job.

AccountsReceivable.ai is that layer. It reads your open invoices and customers, chases each overdue one across email, SMS and a live AI phone call, logs every promise to pay and dispute, and checks the balance before every send so nobody is chased for an invoice they paid on Monday. Epicor stays the system of record. Flat monthly fee, no percentage of what it collects, and no ERP project.

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Works inside QuickBooks, Xero & NetSuite Flat monthly fee · no cut of collections

Connect · chase · apply cash · DSO down

Collections Desk

Your books

Collected / wk

Outstanding

AR aging

Current · 30 · 60 · 60+ · paid

Open invoices

Agent worklog

Live

Put this AR on autopilot to watch the agent chase, collect and reconcile.

Dunning sequence

1 Email
2 SMS
3 Call
4 Promise
Paid

Live, interactive · no card, no connection needed

DSO → collected invoices cleared
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Flat monthly fee · we never take a cut of what we collect · works inside your accounting system

QUICKBOOKS XERO NETSUITE

Flat fee no cut of collections

Bank-grade security

Why it works

What your team gets with AR automation for Epicor

The follow-up Epicor leaves to your team

Epicor gives you the aging, statements and customer ledger. The agent turns that aging into action: an email first, then a text to the AP contact with the invoice number, amount and a payment link, then a call. Three late invoices to one customer roll into a single message.

Checks the balance before it speaks

Every queued reminder is checked against the current open balance. A payment applied this morning cancels the pending text. Invoices your team has flagged as disputed are held back, so a short shipment under review is not chased while someone works it.

Replies become next steps

"Paying on the 15th" becomes a promise to pay with a follow-up on the 16th. "Never received it" triggers a resend with the PDF. A pricing or shipping dispute routes to the account owner with the context attached, which matters on distribution accounts where short-pays are routine.

What it handles

Chased, collected and reconciled on autopilot

The agent syncs your invoices, chases each one across email, SMS and phone, applies incoming payments to the right invoice, reconciles your ledger, and predicts when every customer will pay.

  • Works from your Epicor open invoices, customers and billing contacts
  • Escalating sequence: email, then SMS, then a firmer SMS, then a live AI phone call
  • Every message checked against the current balance and cancelled if the invoice is paid
  • Replies logged as promises to pay, resends or disputes, each with a scheduled next step
  • Mixed ACH and check payments matched across the invoices they cover
  • Start from an Epicor aged receivables export before you connect anything
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ON EVERY INVOICE In order
  1. 01 Sync Reads the open invoice, its terms and the billing contact from your ledger.
  2. 02 Chase Escalates from email to SMS to a live AI call as the invoice ages.
  3. 03 Track Logs replies, disputes and promise-to-pay dates against the invoice.
  4. 04 Apply Matches the incoming payment, reconciles the ledger and closes the invoice.
Nothing sent without your approved tone

How it compares

AR automation for Epicor, compared

What each option publishes about Epicor, the channels it chases on, and what it says about price. Checked against vendor pages in October 2026.

Option Epicor connection Follow-up channels Published price
Epicor Cash Collect Built for Kinetic, Prophet 21 and Eclipse Rule-based communications, promise to pay, disputes Not published
Billtrust Named Epicor connector Email, portal, EDI and print delivery Not published
Kolleno Dedicated Epicor integration page Email, SMS and phone tasks, payments portal Rate card in GBP, ERP tiers gated
Invoiced Through Integration Studio, not native Email, portal, payments Not published
AccountsReceivable.ai Works from Epicor open invoices, or an aging export Email, SMS and live AI phone calls $299 to $1,899 a month flat

Swipe the table sideways to see every column

Why AccountsReceivable.ai

One agent that runs the whole receivables job

Not a reminder tool, not a six-figure suite, and not an agency that takes a cut. Chase, collect, apply cash and forecast in one place, on top of the accounting system you already use.

Chases every invoice

The full dunning sequence runs on autopilot across email, SMS and live AI phone calls, polite and on-brand, so no overdue invoice slips through.

Applies the cash

Incoming wires and ACH batches are matched to the right invoices automatically, so your ledger reconciles and you never chase an invoice that already paid.

Cuts your DSO

A predicted pay date for every open invoice and steady follow-up bring DSO down week over week, so more cash lands when you need it.

Good questions

Questions about AR automation for Epicor

Billtrust publishes an Epicor connector, Kolleno has a dedicated Epicor integration page, and Epicor sells its own Cash Collect module for Kinetic, Prophet 21 and Eclipse. Invoiced routes Epicor through its Integration Studio rather than a native connector. AccountsReceivable.ai works from your Epicor open invoices and adds email, SMS and AI calls. Confirm the Epicor product and version with any vendor.
It depends on what you need. Epicor Cash Collect suits teams that want a module from the ERP vendor. Billtrust suits large distributors that also want invoice delivery and payments. AccountsReceivable.ai suits mid-market teams that want the chasing itself done across email, SMS and live AI calls for a flat fee, without an enterprise rollout.
Epicor sells Cash Collect, a cloud-based credit and collections tool for Kinetic, Prophet 21 and Eclipse with rule-based customer communications, promise-to-pay tracking, dispute management and cash forecasting. It is a separate product from the core receivables module. Teams that want text messages and live phone follow-up on top often add a dedicated AR agent.
Epicor can produce statements and dunning-style letters from the receivables data, and Cash Collect adds rule-based communications. The step teams usually add is the channel layer: a text to the right AP contact, a call after two ignored messages, and a reply that gets read and logged instead of landing in a shared inbox.
The follow-up logic works from open invoices and customer contacts, which every Epicor product holds. For Kinetic, Prophet 21 and Eclipse the quickest start is an aged receivables export uploaded to the agent. Confirm the connection scope for your product and version with us before you plan the rollout.
Yes. The agent checks the open balance before every send. If a payment has been applied the pending message is cancelled and the sequence closes. If the money arrives first as an ACH or a check, the agent matches it to the invoices it covers, so nobody is chased for an invoice they already paid.
Epicor does not list a public price for Cash Collect, Billtrust and Kolleno quote on request for ERP-connected plans, and implementation is usually billed separately. AccountsReceivable.ai has no implementation fee and flat plans from $299 to $1,899 a month, with SMS and AI calls included and no percentage of what it collects.
No. The agent reads your open invoices and starts chasing on the existing aging, so there is no data migration, no change to your chart of accounts and no parallel run. Most teams see DSO begin to move over the first 30 to 60 days as every overdue invoice is followed up on schedule.
Read every accounts receivable question

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Go deeper

Related pages for Epicor finance teams

Epicor Cash Collect alternatives

What Cash Collect does and who else publishes Epicor coverage.

Read the comparison

Accounts receivable software integrations

Every vendor's published ERP connectors in one table.

Read the comparison

Billtrust competitors

The usual distributor shortlist name, compared with its rivals.

Read the comparison

AR software for distribution

Short-pays, rebates and multi-ship-to accounts handled in the chase.

Read the comparison

Automated payment reminders

How the email, SMS and phone sequence is built.

Read the comparison

AI collections agent

The live AI phone call that follows the text.

Read the comparison

Cash application software

How a mixed ACH batch is split across invoices.

Read the comparison

AR automation platforms with native ERP connectors

Why a nightly file is not a live two-way connection.

Read the comparison

AR software for Microsoft Dynamics 365

The same follow-up layer for Business Central teams.

Read the comparison

Stop chasing invoices. Put your receivables on autopilot.

Connect your accounting system and the agent chases every invoice, applies the cash and cuts your DSO. Flat monthly fee, and we never take a cut of what we collect.

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Works with QuickBooks, Xero and NetSuite · bank-grade security · no percentage of collections